So you’re looking for the best ways to back up your email? Office 365 offers a number of features that can help make life easier, but it’s important not get too focused on one area. Choose an inbox strategy and then worry less about where all those messages are stored.
Backup your Office 365 data. We all know we should, but… Which files are the most important? What’s more of a priority than others? Do I have enough copies of everything? Unfortunately these aren’t easy questions to answer. Well, Microsoft has an idea for you. A new set of tools called Business Data Loss Protection (or BDLP) is now available as an extension for organizations using SharePoint Online and OneDrive for Business services. It brings with it the ability to automatically protect select types of file against accidental or malicious deletions, even across multiple devices if needed. BDLP may not sound like much on paper, but it could revolutionize how people protect their files moving forward. Here’s what you need to know.
After you have enabled the service for your organization, it can automatically classify files in OneDrive for Business and SharePoint Document Libraries. Files are classified based on their content type, keywords within the document text, the presence of specific tags or properties, or custom rules defined by an Office 365 Security & Compliance Center global administrator. BDLP will also allow organizations to block file access completely when certain conditions are met — even if it is already shared with someone else outside your company.
Office 365 emails can be backed up to a remote location, ensuring that all of your messages are saved in case something happens and they’re not received.. Access is granular, so emails can be backed up only when they are in the Sent Items folder. This ensures that all of your messages are saved — even those that you don’t keep or store locally on your computer.
The DLP capabilities of Office 365 will do more than just block users from emailing sensitive information out of the company. It can also prevent them from saving files to their computers if they might contain anything restricted within the organization’s policy. For example, if “sharepoint” is detected in text within a file, it could automatically be blocked from being sent outside an organization through the SharePoint site.
In addition to those features, Microsoft will also allow organizations to set custom retention policies for Outlook items as well as perform data leakage prevention (DLP), which is a fancy term for preventing information from getting into the wrong hands.
But that’s not all: Microsoft also plans to add in pre-breach detection capabilities to identify when someone might be thinking about breaking company policy—for example, if an employee downloaded and saved thousands of customer credit cards without permission.
Do you get the feeling that your emails are never safe? With such an easy-to-use system, it seems like they should be backed up. Well if this is something weighing on your mind then read ahead for some answers about Office 365 email backup!